How To Integrate With Brakes Foodservice

This guide can be used to configure an electronic integration with Crunchtime and this vendor. This information is based on the last known setup and requirements from the vendor.

Submit a new request to: Nicole Stacey <Nicole.Stacey@sysco.com>

Additional Support Contact: Alan Woollett <Alan.Woollett@sysco.com>

Integration Points

• Purchase Order – Standard PO
• Confirm Receipt – Standard format
• Confirm Terms – Standard format
• Invoice – Standard e-invoice
• Bid Sheets – Standard format

Vendor Setup - Header

• Vendor Code – decided on by the customer; let the Vendor contact know the code to use
• VO Mode - SFTP
• Interface - Standard
• URL - commsgateway1.kewill.net/Upload

Vendor Setup – Location Details

• Account # - 7-digit account number
• Reference - not used. Repeat the Account #
• User Name/Password – Same credentials will be used by all locations

Vendor Setup – Charge and Credit Codes

This is a list of common codes found on invoices:

• Tax

Vendor Bids

• Vendor Product Numbers are 6 digits
• Pack Types are CS and EA

Other Considerations

• Brakes may charge a fee for development
• Brakes has developed its files based on a Crunchtime specification. If any changes are requested, they would have to be applied across customers and approved by Crunchtime resources. One example of this is that we have 2 customers using the integration - 1 requests to have tax at the line-level. Both customers would have to agree to this. For now, tax is at the header level.
• There may be a delay in sending the invoice file after delivery. An advance shipping notice (aka unclean invoice per Brakes) can be sent instead of the final invoice, day of delivery. Credits from delivery adjustments would then be sent once the delivery driver has synced their updates and the data has been processed through SAP. Credit notes will take time to be sent (unsure of the timing of this at the moment).
• If adjustments are needed to the invoice after delivery, customers should contact Customer Service.
• Credits will be sent with the original Vendor Order #. It is recommended to enable the "Allow Duplicate PO Numbers" setting on the Vendor > Pricing Rules screen.
• Catchweight products will be in kg on Invoices
• All Locations are expected to go live with the integration at the same time
• Brakes cannot test invoices. They must enable the feed in order to validate invoices and credits