How To Integrate With Southwest Traders

This guide can be used to configure an electronic integration with Crunchtime and this vendor. This information is based on the last known setup and requirements from the vendor.

Submit a new request to: Kathy Henson <kathyh@southwesttraders.com>

Integration Points

• Purchase Order – Standard PO
• Confirm Receipt – Standard format
• Confirm Terms - Standard format
• Invoice – Standard e-invoice
• Bid Sheets – Standard format

Vendor Setup - Header

• Vendor Code – decided on by the customer; let the Vendor contact know the code to use
• VO Mode - SFTP
• Interface - Standard
• URL - sftp.net-chef.com/po
  • *The vendor prefers to use the Crunchtime-hosted SFTP

Vendor Setup – Location Details

• Account # - Customer account number; typically 6 digits
• Reference - not used. Repeat the Account #
• User Name/Password – Same credentials will be used by all locations

Vendor Setup – Charge and Credit Codes

This is a list of common codes found on invoices:

• SHIP-CHG (Freight)
• TAX
• CRV (Misc 1)
• RESTOCKING FEE

Vendor Bids

• Vendor Units are generally CS, BX, EA, BG, etc.