How To Integrate With Edward Don

This guide can be used to configure an electronic integration with Crunchtime and this vendor. This information is based on the last known setup and requirements from the vendor.

Submit a new request to: <BusinessIntegration@don.com>

Support contact:

Alla Shulman <AllaShulman@don.com>

Integration Points

• Purchase Order – Standard PO
• Confirm Receipt – Standard format
• Confirm Terms - not available
• Invoice – Standard e-invoice
• Bid Sheets – Standard format
• Purchase By Invoice (PBI) - Standard format

Vendor Setup - Header

• Vendor Code – decided on by the customer; let the Vendor contact know the code to use
• VO Mode - SFTP
• Interface - Standard
• URL - sftp.net-chef.com/po (the vendor prefers to use the Crunchtime-hosted SFTP)

Vendor Setup – Location Details

• Account # - Customer account number for each location
• Reference - not used. Repeat the Account #
• User Name/Password – Same credentials will be used by all locations

Vendor Setup – Charge and Credit Codes

This is a list of common codes found on invoices:

• ADDTL (misc 1)
• DISC (misc 2)
• FRT (freight)
• TAX
• SH01 (shipping fee)
• FUEL

Vendor Bids

• Vendor Product Numbers vary in length
• Vendor Units are descriptive such as how many packs in a case (eg. '1 EA'. '10/PK')

Other Considerations

• Edward Don cannot restrict the integration feed by location. They can only restrict by Concept which means when the feed is enabled for Production, it will be for all Locations at once.
• Invoices could be sent multiple times for the same PO. The process on the Edward Don side is to ship product as it becomes available, so there may be multiple shipments and invoices for the same PO – consider enabling the Pricing Rules setting on the Vendor record to allow Duplicate PO's.
• Since Edward Don cannot send Confirm Terms files, confirmation emails can be sent with more detail.
• If Products are unavailable at the Location’s normal servicing DC, Edward Don can auto-accept shipping from a different DC with the product available. This will tack on a freight fee to the invoice. Customers have the option to elect to accept this setup on their account with Edward Don – otherwise, there’s potential they will not get products that are out of stock AND won’t be notified.
• Credits can be 10 days - 2 weeks delayed
• Edward Don experiences a lot of sub-items. If searching for what a product is on a failed invoice file, you may want to use https://www.don.com/catalog/. Edward Don cannot add Product Descriptions to Invoices.
• Order Guides are usually sent the last Sunday of the month, 1 week ahead of the effective date in the file (if the last Sunday in March is the 31st, the file will be sent on March 24th with an effective date April 1st).