How To Integrate With Gordon Food Service (GFS)

This guide can be used to configure an electronic integration with Crunchtime and this vendor. This information is based on the last known setup and requirements from the vendor.

Contact your CSM or vendorintegrations@crunchtime.com to integrate with this vendor. Their Crunchtime integration uses a managed EDI service.

Support contacts:

For Canada: it.edi.canada@gfs.com
For US: IT.EDI.US.Customer@gfs.com

Integration Points

Purchase Order – Standard PO
Confirm Receipt – Standard format
Confirm Terms - Not currently developed
Invoice – Standard e-invoice
Bid Sheets – Standard format

Vendor Setup - Header

Vendor Code – 006400 for US; GFSCA for Canada
VO Mode - SFTP
Interface - CT Xchange
URL - edi.net-chef.com

Vendor Setup – Location Details

Account # - 6-digit account number
Reference - not used. Repeat the Account #
User Name/Password – Same credentials will be used by all locations

Vendor Setup – Charge and Credit Codes

This is a list of common codes found on invoices:

CODE	DEFINITION
A010	Absolute Minimum Charge / Minimum Order Charge
A112	Add to Make Market Value
B570	Container Deposits (or CRV Tax / California Redemption Value in retail)
C040	Delivery / Delivery Surcharge
C090	Deposit Charges
C330	Discounts (Typically a special or corporate tier discount)
D240	Freight / Freight Charge
D260 / D360	Customs Clearance / Import-Export Duties & Fees
DIST	Distribution Fee / Distributor Discount (Partner-specific override code)
F970	Freight Surcharge (Often used for specific shipping or equipment surcharges)
H625	Tax - State and Local (or specialized state/provincial tax)
OTHR	Other Charges (A catch-all for miscellaneous fees not explicitly categorized)
RSTK	Restocking Charge (Vendor fee for returned or processed merchandise)

Vendor Bids

Vendor Product Numbers are 6 digits for US; 7 digits for Canada
Vendor Units must be CA or EA (must align to standard EDI units of measure, as sent in the order guide by GFS)

More Resources

How to Integrate With Vendors Guide - This guide will walk you through how to set up and test with a vendor for an integration.

Vendor Interface Guide - Our Interface Guide lists the file formats approved for direct integration with Crunchtime.

👋 Want help from our Professional Services team to integrate this vendor for you? Contact our team at vendorintegrations@crunchtime.com

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