This guide can be used to configure an electronic integration with Crunchtime and this vendor. This information is based on the last known setup and requirements from the vendor.
| Contact your CSM or vendorintegrations@crunchtime.com to integrate with this vendor. The Crunchtime integration utilizes a Crunchtime-hosted SFTP endpoint for inbound file exchange. |
Submit a new request to: HWestfall@imperialdade.com and GMeryam@imperialdade.com and dagonzalez@imperialdade.com
Integration Points
- Purchase Order – Standard PO
- Confirm Receipt – Standard format
- Confirm Terms - not available
- Invoice – Standard e-invoice
- Bid Sheets – Standard format
Vendor Setup - Header
- Vendor Code – decided on by the customer; let the Vendor contact know the code to use
- VO Mode - SFTP
- Interface - Standard
- URL - sftp.imperialdade.com/IN
Vendor Setup – Location Details
- Account # - Customer account number for each location
- Reference - not used. Repeat the Account #
- User Name/Password – Same credentials will be used by all locations
Vendor Setup – Charge and Credit Codes
This is a list of common codes found on invoices:
- FREIGHT
- TAX
- Misc
- Misc. 2
- Disc
Vendor Bids
- Vendor Product Numbers are 6 alphanumeric characters and some have leading zeros.
- Vendor Units are descriptive but some are just numbers. For example, a case of Plastic Bags may have a vendor unit of '1000'.
Other Considerations
- Imperial Dade will not include discontinued products in their order guide files. It is recommended to have them email you when they remove products from the file so you can end the Vendor Bid manually.
- This integration also includes recently acquired Individual Food Service.
More ResourcesHow to Integrate With Vendors Guide - This guide will walk you through how to set up and test with a vendor for an integration. Vendor Interface Guide - Our Interface Guide lists the file formats approved for direct integration with Crunchtime. 👋 Want help from our Professional Services team to integrate this vendor for you? Contact our team at vendorintegrations@crunchtime.com |
Return to our full list of How To Integrate With Vendors Articles Here
Comments
2 comments
(2025.06.16) Updated article to note how discontinued products are handled.
(2026.10.8) Updated article to add Individual Food Service and a note about the new Crunchtime-hosted SFTP endpoint used in the integration.
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